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Enterprise Contract Labour Management System

Addressing compliance issues proactively is crucial for organisations, surpassing the traditional post-mortem approach. To meet the stringent requirements of Labour Law and the Factories Act, many organisations opt for conventional solutions like attendance systems and consultants. Unfortunately, this often results in a reactive handling of non-compliance issues.

LabourworksTM stands out by offering Real-Time Compliance Management, enabling organisations to prevent non-compliances before any damage occurs. By implementing turnstile locking in real-time, LabourworksTM ensures immediate restriction of entry in the event of non-compliance. Various compliances related to Labour Law and the Factories Act can be seamlessly enforced using this innovative system, and so does safety training kiosk

Statutory compliance and security are streamlined while reducing contractor billing costs using SPC MethodologyTM. This methodology integrates seamlessly with LabourworksTM, providing an efficient and cost-effective approach to managing compliance.

In addition to its real-time capabilities, LabourworksTM promotes proactive communication by allowing organisations to send advanced Email/SMS notices about potential non-compliance issues. This feature automates compliance management contractors to take corrective action promptly, mitigating risks before they escalate, just as it does with Emergency assembly point.

With LabourworksTM,organizations can ensure compliance, enhance security, and reduce costs, all while maintaining a proactive stance on managing potential issues.

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Enhance security, reduce costs, and stay compliant with LabourworksTM.
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Benefits
Reduction in Proxy/ Debarred workers by 99%
Increase in time spent on strategic priorities by 50%, by automatic generation of all Registers/ Forms/ Documents.
Increase in PF Compliance by 100%, through online verification.
Payroll calculation with 100% accuracy as per minimum wages.
Seamless Integration with SAP/ERP
SMS/EMail alerts at the beginning & end of the shift
Cloud-ready, available on popular cloud hosting like Azure
More than 300 + reports as per Factories Act, Contract Labour Law etc.
Highly Scalable, can handle one to hundreds of plants
Userfriendly, very small learning curve
Compatible with the latest statutory laws and amendments.
Customizable reports based on customer need.
Processes in LabourWorksTM

Know You Labour

LabourworksTM includes a process called "Know Your Labour," which involves collecting detailed information about the labour force, such as address proof and government identification, to create a comprehensive repository. This process also helps generate a Non-Compliance (NC) report for each worker, which can be submitted to the nearest police station which can be submitted to the nearest police station.

Verify Before You Pay

LabourworksTM streamlines the payment process by calculating salary sheets and generating expected bills from various contractors. These model bills are used as references when clearing the actual bills of contractors. Organizations often follow a green channel process where if the actual contract bill matches the model contractor bill, it is cleared without further questioning.

Just-in-Time Contract Labour Supply

LabourworksTM implements the Point of Control Terminal (POCT) concept, allowing for real-time monitoring of contract workers at specific points, such as production lines or specific CNC machines. Production personnel can add the required manpower via a mobile app and monitor the exact manpower supplied to various points.

Improve labour management and reduce costs through automated processes.
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Some of the compliances that can beimplemented by LabourWorksTM in real-time mode.

Without a
weekly off

Maximum work hours
exceeded in a week

Contractor Labour
License Expired

Labour License
Capacity exceeded

Medical Check-up
not done

Induction training not completed

Work Order
Expired

Work Order
Capacity Exceeded

Female worker trying to enter
during the night shift

Debarred worker
trying an entry

LabourworksTM is based on SPC MethodologyTM, SPC MethodologyTM is a set of industry best practices for security, productivity and compliance. These practices are derived from insights from leading legal experts, management consultants, security consultants and our internal research coupled with our vast experience in implementing LabourWorksTM.

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Features of Labour Management System
01
Contractor Self Service Screen for data updating
02
ESIS / PF details & compliances
validations
03
Integration to SAP for budget
control
04
Report
Mailing
05
Time Sheet & OT
approval
06
Service Level Agreement (SLA)
management
07
Local Language
support
08
Email &
SMS Alerts
09
Manpower requirement in a
Planned & Ad hoc manner
10
Wages calculation as per
minimum wages
11
Training
Management
12
ID proof scanning for every workman to ensure minimum age & domicile records
13
Medical Checkup, Background check, HSE training, PPE issue workflow before registration
Frequently Asked Questions

Contract labour management refers to the effective oversight and administration of temporary or contracted workers within a business. It impacts business operations by streamlining workforce management, ensuring compliance with labour laws, and optimising resource allocation. Implementing a Safety Training Kiosk can further enhance contract labour management by providing efficient safety training and tracking mechanisms.

Labour management involves the strategic planning, allocation, and supervision of a workforce to meet organizational goals. Its significance lies in optimizing productivity, resource utilization, and employee satisfaction. Introducing a Safety Training Kiosk as part of labour management initiatives reinforces safety protocols, enhances training efficiency, and contributes to a safer and more compliant working environment.

Effectively managing compliance within a business involves three key phases: identification, implementation, and monitoring. Identification entails recognizing relevant regulations and standards. Implementation involves integrating compliance measures into operations. Monitoring includes regular assessments and audits to ensure ongoing adherence. Utilizing a Safety Training Kiosk assists in seamlessly implementing and monitoring compliance, especially in areas related to workforce safety and training.

A Contract Labour Management System (CLMS) is a comprehensive solution that oversees the engagement, deployment, and compliance of contract labour. Its pivotal role in organizational governance lies in ensuring transparency, regulatory adherence, and efficient management of the contract workforce, promoting compliance with labour laws and organizational policies. The Smart Assembly Point further streamlines the evacuation process, enhancing overall safety governance.

The Contract Labour Management System (CLMS) boasts distinctive features like automated onboarding/offboarding, real-time attendance tracking, and compliance monitoring. Its functionalities encompass contract worker profiling, scheduling, and robust reporting, providing organizations with a centralized platform for efficient contract labour management. The Smart Assembly Point is a key element, ensuring safety and security in tandem with CLMS functionalities.

Contract labour management software mitigates risks and ensures ongoing compliance by automating regulatory checks, managing contract labour documentation, and providing real-time compliance insights. The software's integrated features, coupled with the Smart Assembly Point, contribute to a proactive risk management approach, ensuring that organizations adhere to labour regulations and industry standards consistently..

Yes, contract labour management software is designed to be highly customizable, allowing businesses to tailor the system according to their unique needs and requirements. This flexibility ensures that the software aligns seamlessly with specific business processes, enhancing efficiency and effectiveness.

The contract labour management system plays a crucial role in streamlining compliance processes by automating tasks, providing real-time insights, and integrating with the Visitor Management System. This results in significant time and resource savings as compliance workflows become more efficient, reducing manual efforts and ensuring regulatory adherence.

Contract labour management software leverages robust data analytics and reporting tools to identify compliance trends and areas for improvement. By analyzing data related to contractor activities, the software enhances decision-making. Integration with the Visitor Management System further ensures comprehensive insights, allowing businesses to proactively address compliance challenges and continuously improve their processes.

The contract labour management system plays a vital role in ensuring compliance by providing a centralized platform that aligns with regulatory standards across diverse industries and geographical regions. Its flexibility and adaptability allow businesses to implement and adhere to specific compliance requirements, fostering a comprehensive and globally compliant approach.
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