Visitor Management Software System

GDPR compliant Visitor management system

Visitor management is a globally adopted safety protocol embraced by numerous enterprises, corporations, and multi-tenant buildings. However, adhering to new privacy regulations necessitates obtaining exclusive consent from visitors before collecting their personal information.

image Enter imageVisiteX™ Touch, a touchscreen-based solution designed to streamline this process without the need for trained manpower. The procedure is similar to the labour management system.

The procedure begins with the host (an employee within the company whom the visitor intends to meet) sending an advance email, cc'd to the security department, providing details such as the visitor's name, organization, date, time of visit, and other relevant information.

Just like an emergency assembly point, upon arrival, the visitor is directed to the Visitex Touch kiosk by the gate guard, who verifies the information in the email.

The VisiteX™ Touch kiosk then captures essential details like the visitor's name, mobile number, and government ID. To ensure accuracy, a mobile number confirmation and OTP are sent to the visitor's mobile device.

Once all details are secured, a photograph is taken, and the visitor receives a badge with pertinent information and a QR code. Simultaneously, an automatic email notification with the visitor's photo is sent to the host, alerting them of the visitor's arrival at the reception.

VisiteX™ Touch kiosk not only ensures a welcoming atmosphere for visitors but also upholds a high standard of security throughout the entire process.

Visitor Registration Process



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These steps can be altered as per users requirement & policies. The invitation verification can be done by checking either the email by the host or by appointment number which the host has sent.


Features of VisiteX™ Touch

Mobile verification through OTP : Mobile numbers are verified via an OTP.

User settable information capturing :User can decide which information to capture eg. Name , Organization Name , Mobile , Govt ID , Sr no if the laptop carried etc.

Brief Safety training :VisiteX™ Touch gives a brief safety training about do’s & don’ts and procedures during emergencies like fire.

Emergency contacts & assembly points : Information about emergency contacts can be verified before allowing the entry.

Time reduction during repeat visits : The repeat visitor can be permitted to enter in very less time due to auto data population

image QR Code : The badge is printed with a QR code which can be read by any smartphone.

Reports : Various visitor reports are automatically emailed every day.

Cost reduction : Due to an automated system trained person is not required for creating of visitor badges.


For more details email us on sales@scrum-system.com or call us on 9595975051 and we will be happy to share more details and arrange for an online demonstration.



Contact Now : 9595975051

FAQ

1How does a GDPR-compliant Visitor Management Software ensure regulatory adherence?

Our GDPR-compliant Visitor Management Software incorporates robust security measures, including features such as Safety Training Kiosks (STK), to ensure regulatory adherence. It employs encryption, access controls, and regular audits to safeguard personal data and align with GDPR standards.

2 What are the key benefits of using GDPR-Compliant Visitor Management Software?

Utilizing GDPR-Compliant Visitor Management Software brings numerous benefits, including enhanced data protection, streamlined processes facilitated by Safety Training Kiosks (STK), improved visitor experiences, and adherence to privacy regulations like GDPR. The software ensures a secure and efficient visitor management system.

3Can GDPR Compliant Visitor Management System integrate with other security systems?

Yes, our GDPR Compliant Visitor Management System seamlessly integrates with various security systems, including access control and surveillance, ensuring a comprehensive and synchronized approach to security, including the aspects of Labour Management System (LMS) and Smart Assembly Point.

4 How does Visitor Management Software address security and privacy risks associated with traditional sign-in methods?

Visitor Management Software mitigates security and privacy risks associated with traditional sign-in methods by replacing paper logs with secure digital processes. This transition enhances data protection, meeting GDPR standards and addressing concerns related to Labour Management System (LMS) and Smart Assembly Point.

5 How does Visitor Management Software address security and privacy risks associated with traditional sign-in methods?

Visitor Management Software mitigates security and privacy risks associated with traditional sign-in methods by replacing paper logs with secure digital processes. This transition enhances data protection, meeting GDPR standards and addressing concerns related to Labour Management System (LMS) and Smart Assembly Point.

6What features ensure GDPR compliance in a Visitor Management System?

Our Visitor Management System incorporates robust features such as encrypted data storage, consent management, and audit trails, ensuring a secure and compliant environment. The system prioritizes the protection of personal data, addressing key GDPR requirements for privacy and security.

7How does Visitor Management Software enhance transparency and user control over personal data?

Visitor Management Software enhances transparency by providing clear consent mechanisms and accessible privacy policies. Users have increased control over their data through features like self-service data updates and the ability to tailor their privacy settings, including preferences related to Smart Assembly Point.

8How is visitor data securely stored and managed according to GDPR?

Visitor data is securely stored using industry-leading encryption measures in our Visitor Management System. The system adheres to GDPR guidelines, ensuring that data, including information related to Smart Assembly Point, is managed with the highest standards of security and compliance.

9Can Visitor Management System be customized to meet specific privacy preferences?

Yes, our Visitor Management System is highly customizable, allowing organizations to tailor it to specific privacy preferences. This flexibility ensures that the system aligns seamlessly with your privacy and security requirements, including those related to Vehicle Safety & Security Management Software.

10How does Visitor Management Software assist in fulfilling GDPR requirements for data access and portability?

Visitor Management Software plays a crucial role in ensuring GDPR compliance by facilitating easy data access and portability. It provides a structured and secure framework for managing visitor data, including features aligned with GDPR standards, promoting transparency and control over data.

11Are there continuous updates to ensure ongoing GDPR compliance?

Yes, we are committed to maintaining ongoing GDPR compliance. Our team regularly updates the Visitor Management Software to align with the latest GDPR regulations and industry standards. This ensures that your system remains up-to-date, incorporating any changes necessary for continued compliance.

12Does the Visitor Management System offer comprehensive reporting for regulatory compliance demonstration?

Absolutely. The Visitor Management System provides comprehensive reporting features designed to facilitate regulatory compliance demonstration. You can generate detailed reports that showcase your adherence to regulatory standards.

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