Visitor management is an internationally applied safety exercise followed by most
enterprises, corporates, multi-tenant buildings etc. However due to new privacy
regulations ; getting an exclusive consent from the visitor before capturing the
personal information has become necessary.
VisiteX™ Touch is a touch screen based solution which helps automating this process
without engaging the trained manpower for doing this job. The host (ie.
employees within the company to whom the visitor wants to visit) sends an advance
email with cc to the security department about the visit. The visitors name , organization
, date & time of visit and other relevant details are mentioned in the email. The
guard at the main gate checks the email and asks the person to visit the Visitex
Touch kiosk. The VisiteX™ Touch kiosk capture the details like name of
the visitor , mobile number , govt ID etc. To confirm the mobile number and OTP
is sent on the mobile. Once all the details are captured , the person is photographed
and a badge is handed over along with the details & a QR code. The host is also
intimated automatically about the visitors arrival at the reception via email and
visitors photo. VisiteX™ Touch kiosk creates a welcoming atmosphere for
the visitor while maintaining a very high standard of security.
These steps can be altered as per users requirement & policies. The invitation verification can be done by checking either the email by the host or by appointment number which the host has sent.
Mobile verification through OTP : Mobile numbers are verified via an OTP.
User settable information capturing :User can decide which information to capture
eg. Name , Organization Name , Mobile , Govt ID , Sr no if the laptop carried etc.
Brief Safety training :VisiteX™ Touch gives a brief safety training about
do’s & don’ts and procedures during emergencies like fire. Emergency contacts
& assembly points : Information about emergency contacts can be verified before allowing
the entry. Time reduction during repeat visits : The repeat visitor can
be permitted to enter in very less time due to auto data population
QR
Code : The badge is printed with a QR code which can be read by any smartphone.
Reports : Various visitor reports are automatically emailed every day.
Cost reduction : Due to an automated system trained person is not required for creating
of visitor badges.